We are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily operations, coordinating schedules, and facilitating communication. The ideal candidate will act as a gatekeeper, ensuring the CEO’s time is effectively utilized while handling a wide range of administrative tasks. This role requires exceptional multitasking skills, attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Serve as the first point of contact for the CEO, handling inquiries, correspondence, and prioritizing communications
• Coordinate internal and external meetings, ensuring agendas are prepared, and all necessary materials are available
• Handle confidential information with discretion and maintain the CEO’s personal and professional documents in an organized manner
• Assist in the preparation of presentations, reports, and other documents for meetings and conferences
• Conduct research and gather information as required by the CEO for decision-making and strategy development
• Liaise with internal teams, external partners, and stakeholders on behalf of the CEO, ensuring clear and timely communication
• Organize and prioritize tasks, ensuring that deadlines are met and the CEO’s workload is effectively managed
• Oversee personal tasks, including managing travel itineraries, personal appointments, and other personal matters as required
• Manage special projects assigned by the CEO, ensuring they are completed on time and within scope

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively
• Strong written and verbal communication skills, with the ability to represent the CEO professionally
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools
• High level of discretion, professionalism, and confidentiality in handling sensitive information
• Ability to work independently, anticipate needs, and take initiative
• Flexibility to adapt to changing priorities and work outside of standard hours when necessary
• Strong interpersonal skills and the ability to work collaboratively across all levels of the organization

Work Environment:

• Office-based with occasional travel required
• Fast-paced and dynamic environment, working closely with the CEO and executive team
• Opportunities for professional growth and learning through close interaction with top leadership

Equal Opportunity Employer Statement:
We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, gender, disability, or any other protected characteristic.