An Event Coordinator assists in the planning and execution of various events, such as conferences, weddings, corporate meetings, and social gatherings. The role involves working closely with the event manager, vendors, and clients to ensure smooth operations before, during, and after the event.

Responsibilities:

• Assist in the planning and coordination of events, ensuring all logistics are in place
• Communicate with clients to determine their needs and expectations
• Coordinate with vendors for services such as catering, audio-visual, decorations, and entertainment
• Manage event timelines, ensuring all tasks are completed according to the schedule
• Handle event set-up, registration, and coordination of volunteers or support staff
• Ensure compliance with legal, health, and safety regulations at the event venue
• Troubleshoot on-site issues, providing solutions to ensure the event runs smoothly
• Conduct post-event evaluations, collecting feedback to improve future events
• Maintain accurate records of event-related details, including budget tracking
• Support marketing efforts by distributing promotional materials or handling social media posts for the event
• Provide administrative support, such as sending invitations, managing RSVPs, and drafting event correspondence

Requirements:

• Bachelor’s degree in event management, hospitality, or a related field (preferred but not mandatory)
• Proven experience in event coordination or a similar role
• Strong organizational and multitasking skills with the ability to prioritize tasks
• Excellent communication and interpersonal skills
• Ability to work well under pressure and solve problems quickly
• Detail-oriented with a high level of accuracy
• Basic knowledge of budgeting and financial tracking
• Proficiency with event management software and tools (e.g., Cvent, Eventbrite)
• Flexibility to work weekends, evenings, and holidays as required by event schedules
• Ability to travel to different event locations, if necessary

Work Environment:

• The role involves working both in an office setting for planning and at event venues for execution
• May require long hours, especially during event days
• The job may require physical tasks, such as lifting supplies, setting up equipment, and standing for long periods