The Accounts Payable Specialist is responsible for managing and processing the company’s financial transactions, focusing on verifying and processing invoices, reconciling vendor accounts, and ensuring accurate and timely payment of bills. This role plays a key part in maintaining strong vendor relationships by resolving discrepancies and ensuring smooth operations of the accounts payable process. The Accounts Payable Specialist also assists with financial reporting and supports audits as required.

Responsibilities:

• Review and verify invoices and payment requests for accuracy, completeness, and proper authorization.
• Process invoices into the accounting system, ensuring accurate coding and classification of expenses.
• Schedule and prepare payments via checks, electronic transfers, or other payment methods.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized records of all accounts payable transactions.
• Ensure timely payments to vendors, in line with contractual obligations and company policies.
• Communicate with vendors regarding billing and payment inquiries or issues.
• Assist with month-end closing activities, including accruals and reporting.
• Support the finance team during audits by providing necessary documentation and information.
• Continuously evaluate and improve accounts payable processes for efficiency.

Requirements:

• High school diploma or equivalent; associate or bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience as an Accounts Payable Specialist or in a similar accounting role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Strong understanding of accounts payable processes and financial principles.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management skills.
• Effective communication skills for interacting with vendors and internal teams.
• Ability to work independently and as part of a team.

Work Environment:

• Office-based position with frequent interaction with finance, procurement, and vendor management teams.
• May involve remote work depending on company policy.